Information for Officials and Volunteers

We are always happy to welcome new volunteers to our sport. If you would like to join the BEDE Events team as a volunteer, we would love to hear from you. Telephone 01949 829061, email or complete the contact form here. You do not need to come to the sport with any degree of knowledge, we provide any training that is necessary. Eventing is a unique sport as we are very privileged to be welcomed to some of the most beautiful sites in the Country.

 If you enjoy the sport and would like to know more, please contact us HERE

MERCHANDISE We now have a new range of merchandise – The BEDE Collection – which is available at special rates to all our helpers and volunteers. We will be placing bulk orders periodically, which  will help to keep costs down, so please look out for further information within your helper emails. Click here to see the new range and click here for an order form.


Dates for 2017

If you would like to join us in 2017, but have not received my email with dates etc, please do click here, and it will take you to a form to complete.

A couple of initial dates for your diary:

Saturday 21st January 2017 – BEDE helpers thanks party – Sally Mitchell Gallery, 1 Market Pl, Tuxford, Newark NG22 0LA

Saturday 18th February 2017 – BEDE Training day – Oxton Village Hall, Main Street, Oxton, Southwell, NG25 0SA

Oasby Pre Event Email and Southwell Visit 06-10


Official documents (Please click and read)

Officials and Volunteers guidance

Additional Fence Judge instructions

Basic radio operating instructions 

Additional radio operating instructions for XC

Reading the wreckage

Social Media guidelines 2016

Risk Assessments

VOLUNTEERS POLICY: As with any sport, we rely heavily on volunteers to be able to put on our events to such
a high standard. We need about 200 volunteers for a small event and we do try to look after them well and ask riders to appreciate their contribution to the sport too.

As a small token of our appreciation for your voluntary contribution to Bede Events, as a Volunteer you are entitled to a £15 Voucher for each day of volunteering that you do at any Bede British Evening Affiliated Event. (Oasby 1, Belton, Shelford 1, Shelford 2, Hopetoun, Prestwold, Osberton and Oasby 2). These vouchers can be used towards start fees at a Bede Event and must be presented when collecting your number.

Please do not feel obliged to volunteer for more days than you really want to! Any feedback you have about any aspect of our events can be emailed to

Please be aware that the following terms and conditions apply to the vouchers: 1. Vouchers must be claimed at the event you are volunteering at. They are available from the Event Office. Unfortunately we are not able to provide vouchers retrospectively. 2. Vouchers are not transferable and can only be used by the person named on the voucher. 3. Please be aware that there is an expiry date on the voucher. We are unable to redeem expired vouchers. 4. Only one voucher can be used per transaction - Osberton International Horse Trials Incorporating The KBIS British Eventing Young Horse Championships - 3rd October 2015

From time to time we will have branded merchandise for sale and will endeavour to offer our volunteers a discount on such items. Please look out for these offers at point of sale, which is usually either the Event Office or online. Regular volunteers who commit to a number of days throughout the season following the preseason email will be issued with a Bede Official’s Card, which is valid on all days of all chargeable events (Belton, Hopetoun and Osberton) regardless of whether or not you are volunteering.

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